EGPChecks™ an EGP Business Solutions Site

Tax Form State Requirements

IRS Approved

Our online ordering process recommends the tax forms that are right for you based on these important criteria:

  • Software: If your software has a tax form module, you're ready to use EGP tax forms. Be sure to check if your software prints one-wide or two-wide forms. Not sure? Just give us a call for expert assistance. Don't have a tax form module with your software? Try our tax preparation software. It's a simple solution for processing W-2s and 1099s that can save you time and money!
  • Printer: We offer tax forms for both continuous and laser printers.
  • Number of parts: As you order, EGP will provide you with the number of parts you'll need based on your individual state's requirements. You may want to order additional parts to suit your accounting methods. Want to know more? See Below to find out about your State Requirements
  • Tax Regulations: Our online ordering process is specially set up to offer tax form recommendations based on individual state requirements. If you'd like more in-depth information about tax forms and regulations, use this link to the IRS web site.

Here's all you need to know about the forms you need to match your state's tax form requirements, as well as how each copy is filed.

Here are the number of tax form parts required by your state:

State Requirements
State Mag Media
Lieu of State
Copy
# of Parts Required
Form
W-2
Form
1099-Misc
Alabama* learn more about tax forms 64
Alaska  43
Arizona learn more about tax forms 6 4
Arkansas learn more about tax forms 6 3 or 4
California learn more about tax forms 64
Colorado learn more about tax forms 6 4
Connecticut learn more about tax forms 6 3 or 4
Delaware * learn more about tax forms 6 4
D.C. learn more about tax forms 6 4
Florida   4 3
Georgia learn more about tax forms 6 4
Hawaii   6 3 or 4
Idaho learn more about tax forms 6 3 or 4
Illinois learn more about tax forms 6 3 or 4
Indiana learn more about tax forms 6 3 or 4
Iowa learn more about tax forms 63 or 4
Kansaslearn more about tax forms64
Kentucky *learn more about tax forms63 or 4
Louisianalearn more about tax forms63 or 4
Mainelearn more about tax forms63 or 4
Marylandlearn more about tax forms64
Massachusettslearn more about tax forms63 or 4
Michigan *learn more about tax forms64
Minnesotalearn more about tax forms63 or 4
Mississippilearn more about tax forms63 or 4
Missouri *learn more about tax forms63 or 4
Montanalearn more about tax forms64
Nebraskalearn more about tax forms64
Nevada   43
New Hampshire  43
New Jerseylearn more about tax forms63 or 4
New Mexicolearn more about tax forms63 or 4
New Yorklearn more about tax forms63 or 4
North Carolinalearn more about tax forms63 or 4
North Dakotalearn more about tax forms63 or 4
Ohio *learn more about tax forms63 or 4
Oklahomalearn more about tax forms63 or 4
Oregonlearn more about tax forms63 or 4
Pennsylvania *learn more about tax forms63
Rhode Islandlearn more about tax forms64
South Carolinalearn more about tax forms64
South Dakota 43
Tennessee 43
Texas 43
Utahlearn more about tax forms63 or 4
Vermont 63 or 4
Virginialearn more about tax forms64
Washington 43
West Virginialearn more about tax forms63
Wisconsinlearn more about tax forms64
Wyoming 43

Certain cities in Alabama, Delaware, Kentucky, Michigan, Missouri, Ohio and Pennsylvania require an 8-Part All-Purpose W-2 Form. Call your state IRS office or your tax advisor for more information.
learn more about tax forms 1099-Misc Parts Sequence Guide
The grid below explains the purpose of each part. EGP will recommend the number of parts based on your individual state's requirements, or you can check the State Requirement grid above. Note: you may wish to order additional parts for easier recordkeeping.

Copy A - Filed with Payer's Federal Tax Return
Copy B - Filed with Recipient's Federal Tax Return
Copy C - Filed with Recipient's Federal Tax Return
Copy 1 - Filed with Recipient's State Tax Return (or extra copy)
Copy 2 - For Recipient's State Record

Form 1099-Misc Number of Parts per Set
3-Part 4-Part 5-Part
Part 1 Copy A
Part 2 Copy B
Part 3 Copy C
Part 1 Copy A
Part 2 Copy B
Part 3 Copy C
Part 4 Copy 1
Part 1 Copy A
Part 2 Copy B
Part 3 Copy C
Part 4 Copy 1
Part 5 Copy 2

The grid below explains the purpose of each part. EGP will recommend the number of parts based on your individual state's requirements, or you can check the State Requirement grid above.
Note: you may wish to order additional parts for easier recordkeeping.

Copy A - Social Security Administration
Copy 1 - Filed with Employer's State/City or Local Tax Return
Copy B - Filed with Employee's Federal Tax Return
Copy C - For Employee's Personal File
Copy 2 - Filed with Employee's State/City or Local Tax Return
Copy D - For the Employer's Record (Also may be used as an extra Copy 1)

Form W-2 Number of Parts per Set
4-Part 6-Part 8-Part
Part 1 Copy A
Part 2 Copy B
Part 3 Copy C
Part 4 Copy D
Part 1 Copy A
Part 2 Copy 1
Part 3 Copy B
Part 4 Copy C
Part 5 Copy 2
Part 6 Copy D
Part 1 Copy A
Part 2 Copy 1
Part 3 Copy 1
Part 4 Copy B
Part 5 Copy C
Part 6 Copy 2
Part 7 Copy 2
Part 8 Copy D

Are you filing via magnetic media? If you plan to file 250 or more Forms W-2, 1099, 104S, 5498, 6248, or W-2G, Federal copy A must be filed on magnetic media. That means you'll also need paper forms for those parts of a W-2 or 1099, which will be sent to the employee or payee. We can help! Our most popular magnetic media self-mailers feature a cover sheet which acts as an employer file or state copy. Inside the envelope are 3 or 4-inserts which act as the employee copies.

IRS Approved Forms, Envelopes and Software

    All trademarks are the property of their respective owners 1993 - Delta Technologies™ EGP Business Solutions™ EGP Checks™ All rights reserved
8am to 5pm Central Time 800.379.7969